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Green Computing: Document Management

3 Really Good Reasons to go paperless

Paper is expensive.
Documents and files are actually more secure in a paperless environment.
"Going paperless" means you can also "go virtual."

In reality, "going paperless" will likely never be an achievable goal. However, current technologies make it possible to approach this goal and improve profitability at a cost that can be justified by even the smallest enterprise. Aside from cost, it is also easy to demonstrate why "digital information" is far more secure than the paper-based equivalent given the right software and hardware infrastructure in a business.

Here is a scenario to put going paperless into perspective:

You're in an airport. It's after 5:00 PM back at your office. You need to get your hands on a document in your office files that could mean the difference between landing a new client or losing him to the competition. If the document is only on paper in a file cabinet then YOU LOSE! But, if the document is actually a file that exists in your office's digital document management system then you can whip out your notebook PC, log on to your office server via a secure Internet connection, and retrieve the document as though you were sitting at your office desk. No, this isn't Buck Rogers. It's done every single day by people running one-man businesses to Fortune 500 CEOs. Committing to a digital office agenda means being able to have access to critical business information from wherever in the world you might be and at any time of the day.

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